Staff Resources
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CREATE Staff Resources
Request Forms
Gift Card
To request gift cards, please complete the required fields in the Gift Card Request sheet. Once you have completed all the columns, send a message to Yuka by adding a comment to the document. Use a template to create a new tab for your project if your project tab is not there.
What you will need:
- Project/Event Name & Service Description
- Project & Task
- Name, Email & School/Institute of all recipients
- Contact Person
- Quantity & Gift Card Amount
Please allow up to 3 weeks for processing.
- Gift Card/eGiftcard Request Sheet
- Point of contact: Yuka Nakanishi
Stipend
To request a stipend, complete the required fields in the Stipend Request sheet. Once you have completed all the columns, send a message to Yuka, Angela, or Darren by adding a comment or sending an email. Use a template to create a new tab for your project if your project tab is not there.
What you will need:
- Project/Event Name & Service Description
- Link to the letter of invite you sent to the recipients (A Letter of Invitation Template)
- Project & Task
- Payee Name, email address, school/institution
- Stipend Amount
Please allow up to 1 month for processing. If a payee has been affiliated with UCSD, they will need to be paid through payroll and will require at least 2 months for processing.
- Stipend Request Sheet
- Contact: Yuka Nakanishi (Beto)
- Contact: Ashley Perez Diaz (Alec and Ovie)
- Contact: Darren De Leon (Susan and Minh)
Reimbursement - Supply, Material, Entertainment, Meeting, and Mileage
Complete an expense report for any reimbursement, Concur reconciliation, travel report, and mileage reimbursement.
What you will need:
- Funding Source/Project Number
- 1-2 sentences providing Business Purpose
- Receipts to upload
- CREATE Reimbursement Request Form
- Point of contact: Trinh Nguyen
Reimbursement - Bus Transportation
Our department processes bus reimbursement requests for school sites & districts, via Google Form submission.
The standard process is: a school site or district sends us an itemized invoice, confirms whether we pay the school site or the district, CREATE administrative staff check our financial system to determine if any additional paperwork is needed, & then we submit to our campus budget office for approval.
This usually takes around 4 weeks in total to get the cheque approved & mailed out.
Travel
If you would like assistance with your travel arrangements, including getting a travel number, hotel booking, flights, and renting a car, complete the Travel Arrangement Request form.
What you will need:
- Read the UCSD travel policy and CREATE travel policy
- Travel Event Number Request (Pre-Travel)
- Travel Requirement: See the Reimbursement Request Form section
- Travel Arrangement Request Form
- Point of contact: Trinh Nguyen
Event Support
If you would like to receive assistance from CREATE’s Admin Team for an upcoming event, complete the Event Request form at least a month in advance. This includes support for the day of the event, venue, parking, catering, and general assistance. Use this form if you need a Parkmobile Coupon code for parking only.
- Event Request Form
- Point of contact: Jaqui Alva
Communications, Marketing, and Branding
