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Staff Resources

Request Forms

Gift Card

To request gift cards, please complete the required fields in the Gift Card Request sheet. Once you have completed all the columns, send a message to Yuka by adding a comment to the document. Use a template to create a new tab for your project if your project tab is not there. 

What you will need: 

  • Project/Event Name & Service Description
  • Project & Task
  • Name, Email & School/Institute of all recipients
  • Contact Person
  • Quantity & Gift Card Amount

Please allow up to 3 weeks for processing.

Stipend

To request a stipend, complete the required fields in the Stipend Request sheet.  Once you have completed all the columns, send a message to Yuka, Angela, or Darren by adding a comment or sending an email. Use a template to create a new tab for your project if your project tab is not there. 

What you will need: 

  • Project/Event Name & Service Description
  • Link to the letter of invite you sent to the recipients (see below for more information)
  • Project & Task
  • Payee Name, email address, school/institution
  • Stipend Amount 

Please allow up to 1 month for processing. If a payee has been affiliated with UCSD, they will need to be paid through payroll and will require at least 2 months for processing.

Reimbursement - Supply, Material, Entertainment, Meeting, and Mileage

Complete an expense report for any reimbursement, Concur reconciliation, travel report, and mileage reimbursement.

What you will need: 

  • Funding Source/Project Number
  • 1-2 sentences providing Business Purpose
  • Receipts to upload 

 

Travel

If you would like assistance with your travel arrangements, including getting a travel number, hotel booking, flights, and renting a car, complete the Travel Arrangement Request form. 

  • Travel Event Number Request (Pre-Travel)
  • Travel Arrangement Request Form
  • Travel Requirement: See the Reimbursement Request Form section.
  • Point of contact: Trinh Nguyen

Event  - Event, Venue, Parking, Catering, and General Assistance

If you would like to receive assistance from CREATE’s Admin Team for an upcoming event, complete the Event Request form at least a month in advance. This includes support for the day of the event, venue, parking, catering, and general assistance. Use this form if you need a Parkmobile Coupon code for parking only.

Communications, Marketing, and Branding