Staff Resources

To request gift cards, please complete the required fields in the Gift Card Request sheet. Once you have completed all the columns, send a message to Yuka by adding a comment to the document. Use a template to create a new tab for your project if your project tab is not there. 

What you will need: 

• Project/Event Name & Service Description
• Project & Task
• Name, Email & School/Institute of all recipients
• Contact Person
• Quantity & Gift Card Amount

Please allow up to 3 weeks for processing.

• Gift Card/eGiftcard Request Sheet
• Point of contact: Yuka Nakanishi

To request a stipend, complete the required fields in the Stipend Request sheet.  Once you have completed all the columns, send a message to Yuka, Angela, or Darren by adding a comment or sending an email. Use a template to create a new tab for your project if your project tab is not there. 

What you will need: 

• Project/Event Name & Service Description
• Link to the letter of invite you sent to the recipients (see below for more information)
• Project & Task
• Payee Name, email address, school/institution
• Stipend Amount 

Please allow up to 1 month for processing. If a payee has been affiliated with UCSD, they will need to be paid through payroll and will require at least 2 months for processing.

• Stipend Request Sheet
• Requirement: A Letter of Invitation Template 
• Contact: Yuka Nakanishi (Beto)
• Contact: Angela Ojeda Perez (Alec and Ovie)
• Contact: Darren De Leon (Susan and Minh)

Complete an expense report for any reimbursement, Concur reconciliation, travel report, and mileage reimbursement.

What you will need: 

• Funding Source/Project Number
• 1-2 sentences providing Business Purpose
• Receipts to upload 

• Reimbursement Request Form
• Point of contact: Trinh Nguyen

If you would like assistance with your travel arrangements, including getting a travel number, hotel booking, flights, and renting a car, complete the Travel Arrangement Request form. 

• Travel Event Number Request (Pre-Travel)
• Travel Arrangement Request Form
• Travel Requirement: See the Reimbursement Request Form section.
• Point of contact: Trinh Nguyen

If you would like to receive assistance from CREATE’s Admin Team for an upcoming event, complete the Event Request form at least a month in advance. This includes support for the day of the event, venue, parking, catering, and general assistance. Use this form if you need a Parkmobile Coupon code for parking only.

• Event Request Form  
• Point of contact: Jaqui Alva